What to do when you lose your tax records?

lost your tax records

It has been emphasized over and over again how important it is to have your tax records. Tax assessment does the job of determining the value, and sometimes determining the use, of property, usually to calculate a property tax. However, if you have lost your tax records then you might just be stuck in a bit of pickle there but then there is always a way out of every problem.

It’s a statutory commitment for you to keep monetary records and document a detailed tax return. In the event that you lose your records because of something like mobs or floods, it would presumably be acknowledged as a ‘reasonable excuse’ and HMRC is probably going to be lenient. 

HMRC will anticipate that you should make a sensible effort to finish an accurate return – and there’s a difference between losing records through conditions outside your ability to control and losing records through disgraceful documenting.

Things to do When You Lost Tax Records

So, the question still remains what to do if you have lost your tax records? Here are a couple of things you can do:

Contact HMRC 

Penalties for documenting inaccurate or deficient records, or not recording at all, can be brutal. HMRC will utilize your past records to gauge your probable benefits and could fine you up to 100% of the tax on this total. 

Address HMRC as quickly as time permits. In case you’re moving toward your tax assessment deadline, for instance, they may well give you additional time. They need to see that you’ve put forth the attempt to incorporate a reasonable and exact return. In the event that you disregard it, it won’t disappear – toward the year’s end, you would still need to do a tax return. 

Address your tax agent or accountant. Most accountants are prepared to accumulate returns with fragmented records and they can assist you with remaking them.

Missing HMRC receipts

Lost your tax records and now worried about your missing HMRC receipts? Here is good news for you, there is a way out of this one if only you have the rest of the paperwork done fine.

To fulfill HMRC prerequisites that you have incurred an operational expense, keep hold of all your administrative work – receipts, Mastercard and bank statements. For the odd money cost that you can’t prove with a receipt, keep set up accounts with however much detail as could reasonably be expected. Attempt to get into a daily schedule of consistently keeping on top of the administrative work and checking to your bank statement.

How long to keep tax records for business?

Here is the thing if you are wondering how long do HMRC keep records? The answer is 4 years. HMRC tax investigation time limit is 4 years, in which they can return to claim cash from taxpayers.

So, how long to keep tax records for a business you ask? You should save your records for at least 5 years after the 31 January submission deadline of the significant tax year. HM Revenue and Customs ( HMRC ) may check your records to ensure you’re paying the perfect measure of tax.

Remaking lost expense records 

Wondering how to get copies of old tax returns in UK? It is always focused upon having a different bank account for your business, this is one of the reasons why so you can track payments through a business bank account. You can approach providers for their records to reproduce your buys. 

In the event that you’ve asserted loss of property protection, you can most likely utilize your insurance agency’s appraisal as proof. 

HMRC will acknowledge a sensible gauge if you’ve cautioned them beforehand. They’ll likewise permit you to change an on-time return for as long as a year after filing.


Numerous issues related to lost assessment records can be forestalled by backing up records with a cloud-based service. Your accountants will have the option to get to your records which makes arranging a return easier. 

Company tax returns should now be documented online through the HMRC site and you should likewise supply an electronic record of your records. Our accountants at Accounting Firm can do this for you.

Lost tax returns can give any businessman a panic attack but when you know what to do if you face that unfortunate event then you can literally have everything sorted out and under your control within a matter of minutes. Or you can always contact our accountants at such unforeseen circumstances or even better have our accountants at Accounting Firm working for you from the beginning so you don’t have to face such a situation. 

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