This Letter of Engagement sets out the basis on which Fileminder Ltd will provide professional services to you. By proceeding with our services you confirm your agreement to the terms below and to our Terms of Service at fileminder.co.uk/legal/terms-of-service.
About Fileminder
Fileminder Ltd · Company No. 17027059 · 159 Kilburn High Road, London, NW6 7HU · Regulated by AAT · ACSP-authorised by Companies House · AML-supervised by AAT · Professional Indemnity Insured · ACCA-qualified accountants.
Scope of Services
Director ID Verification: We verify your identity as a UK company director through the ACSP route and submit confirmation to Companies House. We accept Emirates ID, Saudi national ID, Kuwaiti civil ID, Qatari ID, Bahraini CPR, Omani national ID, and GCC passports. Completed remotely, typically within 24 hours.
Confirmation Statement: We prepare and file your annual confirmation statement with Companies House within the required deadline, based on information you provide and our review of your register.
Annual Accounts and Corporation Tax: We prepare statutory accounts under FRS 102 or FRS 105 and file with Companies House. We prepare and submit your CT600 to HMRC, calculate your corporation tax liability, and advise on payment deadlines.
Registered Office: We provide 159 Kilburn High Road, London, NW6 7HU as your registered office. All official mail is scanned and forwarded to you by email on the day of receipt.
Business Credit Check: We obtain a company credit report from Creditsafe for the UK company you specify and provide it with a plain-language summary of key risk indicators.
Business Bank Account Assistance: We assist with document preparation, advise on providers (Wise Business, Revolut Business, Airwallex), and guide you through the application process. We do not open accounts on your behalf — this is legally required to be done in your name as director.
Rescue Service: We review your filing history, identify all overdue filings and penalties, prepare and submit overdue confirmation statements, accounts, and CT600 returns, and advise on steps to prevent or reverse strike-off proceedings.
What We Need From You
Provide accurate and complete information when requested. Supply identity documents and AML information promptly. Notify us immediately of changes to directors, shareholders, or registered address. Instruct us at least 4 weeks before any statutory deadline. Respond promptly to requests for approval of draft documents.
Our Responsibilities
Carry out agreed services with reasonable skill and care. Use ACCA-qualified professionals meeting AAT standards. Meet filing deadlines where we have received all required information on time. Keep you informed of key deadlines and any issues that arise. Maintain confidentiality over all information you share.
Fees
As published at fileminder.co.uk/pricing or as agreed in writing. Annual fees are payable in advance. One-off fees are payable before work commences or on delivery. Additional work outside the agreed scope will be confirmed before proceeding. Services may be suspended if invoices remain unpaid for more than 14 days.
Anti-Money Laundering
We are required by law to verify client identity before providing services. You agree to provide a valid passport or national ID, proof of address dated within 3 months, and source of funds information where required. Work cannot begin until AML due diligence is complete. We may be required to report certain matters to the NCA and cannot notify you if such a report is made.
Confidentiality
All information you share is strictly confidential. We will not disclose it to third parties except where required by law or with your written consent.
Professional Indemnity
Fileminder holds Professional Indemnity Insurance as required by AAT. Certificate available on request.
Limitation of Liability
Our liability is limited to total fees paid in the 12 months before any claim. We are not liable for penalties from late or inaccurate information you provide. Full details in our Terms of Service.
Termination
Either party may end this engagement with 30 days' written notice. We may terminate immediately for false information, non-payment, or regulatory breach. Fees for completed work remain payable.
Complaints
Contact [email protected]. We acknowledge within 2 business days and aim to resolve within 14 days. Escalation: AAT at www.aat.org.uk/complaints. Full procedure: fileminder.co.uk/legal/complaints-procedure.
Acceptance
By making payment, signing a service agreement, or instructing us to begin work, you confirm you have read and agreed to this Letter of Engagement and our Terms of Service.
Contact: Fileminder Ltd · 159 Kilburn High Road, London, NW6 7HU · [email protected] · wa.me/447926062097
