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Frequently asked questions
What records do I need to keep for my sole trader tax return?
You should keep records of all income and expenses related to your business, including sales receipts, purchase invoices, bank statements, and records of any personal money used for business purposes. HMRC requires you to maintain these records for at least five years after the 31 January submission deadline. Using accounting software can simplify this process, but a professional accountant can help you set up an efficient system that meets legal requirements.
How can an ACCA or ICAEW accountant help with HMRC enquiries?
If HMRC opens an enquiry into your tax return, an ACCA or ICAEW qualified accountant can act as your agent. They will handle all correspondence, prepare the necessary evidence, and represent you during discussions with HMRC officers. This reduces your stress and ensures that your rights are protected. The accountant will also review your records to identify any errors and negotiate a fair settlement if any additional tax is due.
What is the difference between a sole trader and a limited company for tax purposes?
As a sole trader, you pay Income Tax and National Insurance on your profits through Self Assessment. A limited company pays Corporation Tax on its profits, and you may take a salary and dividends. Many sole traders choose to remain unincorporated because it is simpler, but an accountant can compare your projected profits and advise on the most tax-efficient structure for your circumstances, including the impact on your personal liability.
Do I need to register for VAT as a sole trader?
You must register for VAT if your taxable turnover exceeds the current threshold, which is £90,000. Even if you are below this limit, voluntary registration can be beneficial if you incur VAT on business purchases or supply goods to VAT-registered customers. An accountant can help you decide whether to register voluntarily and manage your quarterly VAT returns, ensuring that you claim all allowable input tax and meet HMRC deadlines.
How often should I meet with my accountant to review my finances?
Most sole traders benefit from a quarterly review, especially if their income fluctuates or they have significant expenses. Regular meetings allow your accountant to update your tax projections, adjust your payments on account, and identify any cash flow issues before they become serious. An annual meeting before the January deadline is essential, but more frequent contact helps you plan for tax bills and business investments effectively.
What expenses can I claim as a sole trader to reduce my tax bill?
You can claim expenses that are wholly and exclusively for business purposes, including office costs, travel, equipment, marketing, and professional fees. If you work from home, you may claim a proportion of your household bills based on the space used. An accountant will ensure that you claim all allowable deductions, such as the simplified expenses flat rate for vehicle use, and that you do not overclaim personal items, which could trigger penalties from HMRC.
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