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Frequently asked questions
What should a charity look for when choosing an accountant?
A charity should look for a firm with demonstrable experience in charity accounting, including fund accounting, Gift Aid and annual return preparation. Check that the accountant is regulated by a recognised body such as ACCA, ICAEW or AAT. It is also helpful to confirm familiarity with HMRC requirements and the Charities Act, and to ask for references from comparable organisations.
Do charity accountants help with Gift Aid claims?
Yes, most specialist charity accountants assist with Gift Aid claims, ensuring donations are correctly recorded and claims submitted accurately to HMRC. They can review donor records, confirm eligibility and help maximise legitimate reliefs. This reduces the risk of errors or repayments and helps trustees maintain proper audit trails for all charitable income received.
Why is fund accounting important for charities?
Fund accounting separates restricted, unrestricted and designated funds so trustees can demonstrate that donations are used only for their intended purposes. Accountants with charity expertise prepare statements that clearly show each fund's activity and balance. This transparency supports compliance with the Charities Act and reassures donors that their contributions are properly managed and reported.
Can accountants help trustees with Self Assessment?
Some trustees may need to file a Self Assessment tax return, particularly if they receive payments or benefits from the charity. Accountants can advise on whether a return is required, prepare and submit it to HMRC on time, and identify allowable expenses or reliefs. This helps trustees avoid penalties and ensures their personal tax affairs remain compliant.
What qualifications should a charity accountant hold?
Reputable charity accountants typically hold qualifications from ACCA, ICAEW or AAT, which require rigorous training and ongoing professional development. Membership of these bodies indicates adherence to ethical and technical standards. Trustees should verify registration and look for additional charity-specific experience, such as preparing receipts and payments accounts or fully audited statutory accounts.
How often should a charity review its accountant?
Charities should review their accountant at least annually, or whenever there is a significant change income, structure or activities. Regular reviews ensure the firm still meets the organisation's needs and provides value. Trustees may also consider tendering every three to five years to compare providers and confirm that fees and services remain competitive and appropriate.
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