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Frequently asked questions
What should charities look for when choosing an accountant?
Charities should seek an accountant who understands the specific regulations governing the voluntary sector. Look for qualifications from recognised bodies such as ACCA, ICAEW, or AAT. Experience with charity accounts, knowledge of SORP, and familiarity with HMRC requirements are essential. The accountant should be able to advise on Gift Aid, VAT, and payroll for charity staff. It is also important to find someone who communicates clearly and can help trustees fulfil their responsibilities.
How can an accountant help with HMRC compliance for a charity?
An accountant can assist with various HMRC obligations, including submitting annual returns, managing PAYE for employees, and claiming Gift Aid on donations. They can also advise on VAT registration and complete VAT returns if the charity has taxable activities. Additionally, they help ensure that any trading income is correctly reported and that Corporation Tax is paid when due. Their expertise minimises the risk of errors and penalties.
What qualifications should a charity accountant hold?
A charity accountant should ideally hold a professional qualification from a recognised body such as ACCA, ICAEW, or AAT. These qualifications demonstrate a high level of competence and adherence to ethical standards. Many accountants also undertake specialist training in charity accounting. Checking their membership with a professional body provides assurance that they are regulated and required to maintain their knowledge through continuing professional development.
Can an accountant help with preparing a charity's annual accounts?
Yes, an accountant can prepare annual accounts in accordance with the Charities SORP, which is the framework for charity financial reporting. They will ensure that the accounts present a true and fair view and include all required disclosures. If the charity requires an independent examination or audit, the accountant can also assist with preparing the necessary documentation and liaising with the examiner or auditor.
What is the difference between an independent examiner and an auditor?
An independent examiner is a person with suitable qualifications who reviews a charity's accounts for any issues, but does not provide the same level of assurance as an auditor. An auditor conducts a more rigorous examination and expresses an opinion on the truth and fairness of the accounts. The requirement for an audit depends on the charity's income and assets. An accountant can advise on which is needed.
How often should a charity review its financial procedures?
Charities should review their financial procedures at least annually, or whenever there are significant changes in operations or regulations. Regular reviews help identify weaknesses internal controls and ensure that the charity remains compliant with HMRC and Charity Commission requirements. An accountant can assist with these reviews and recommend improvements to safeguard funds and prevent fraud.
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